Job Description

We are seeking a highly organised and proactive Executive Assistant to support the CEO and ensure the smooth running of the CEO's Office. You will manage the CEO's schedule, communications, and key stakeholder engagements, while coordinating priorities and handling confidential matters with discretion. Your support will enable the CEO to focus on strategic leadership and drive FSD Uganda's mission and impact.

As the CEO's trusted partner, the Executive Assistant plays a key role in operational oversight and high-level stakeholder alignment. The successful candidate will act as a primary point of contact for external partners, board members, and internal executive leadership, facilitating clear communication and ensuring efficient workflow management across the organization.

An opportunity has arisen for a Executive Assistant at FSD Uganda.

Working within a supportive team, the post-holder will be expected to plan and prioritise their own workload, communicate clearly with stakeholders, and maintain high standards in every task. Previous experience in a comparable position is highly desirable.

Applications are welcome from candidates who can demonstrate the skills and experience outlined below.

Key Responsibilities

Manage and coordinate the CEO's calendar, strategic schedule, and local and international travel logistics.
Serve as the key liaison for communications between the CEO's office, key stakeholders, donors, and organizational leadership.
Prepare briefings, agendas, presentations, and core documentation for executive meetings and board assemblies.
Record minutes during top-level management meetings and systematically track action points through to implementation.
Maintain maximum confidentiality while handling sensitive governance, financial, and personnel information.
Ensure seamless daily operational administration of the executive suite and support special strategic initiatives as directed by the CEO.

Qualifications

Bachelor's degree in Business Administration, Communication, Public Administration, Social Sciences, or a related discipline.
Demonstrated experience serving as an Executive Assistant, Personal Assistant, or High-Level Administrative Officer to executive leadership.
Exceptional organizational, priority-setting, and operational coordination capabilities.
Superior written and verbal English communication skills.
Advanced computer literacy, including expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud collaboration tools.
Proven ability to exercise sound judgement, confidentiality, and diplomacy when working with diverse stakeholders.

Skills

Executive Support Schedule Management Stakeholder Engagement Confidentiality Minute Taking Business Writing Event Coordination Administration Strategic Planning Support

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Executive Assistant

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