Job Description

The Procurement Assistant will work closely with the Procurement Officer to support the planning, coordination, and implementation of procurement activities for the LPHS North & Southwest Activity. The primary goal is to ensure that all procurement processes for goods, services, and works are conducted efficiently, transparently, and in compliance with JCRC policies, donor regulations, and applicable procurement procedures.

We are currently recruiting a Procurement Assistant at Joint Clinical Research Centre (JCRC) to join our growing team.

The successful candidate will take ownership of day-to-day responsibilities, work closely with colleagues across departments, and contribute to the continued success of the organisation. This role suits someone who is reliable, detail-oriented, and comfortable working both independently and as part of a team.

If you meet the requirements and are looking for a rewarding new role, we would like to hear from you.

Key Responsibilities

Provide day-to-day procurement support under the guidance of the Procurement Officer.
Support the implementation and enforcement of procurement policies, systems, and procedures.
Participate in supplier negotiations and monitor contract performance to ensure delivery according to agreed specifications and timelines.
Undertake procurement processes including tendering, bid evaluation, supplier selection, award recommendations, and contract administration.
Coordinate formal bidding processes, Requests for Quotations (RFQs), and Requests for Proposals (RFPs).
Prepare and review technical specifications, scopes of work, terms of reference, and procurement schedules.
Conduct market assessments and obtain competitive quotations from qualified vendors.
Compare bids received and prepare recommendations for management approval.
Establish and maintain complete procurement files and documentation for audit and compliance purposes.
Support the planning, coordination, storage, and delivery of procured goods and services.
Monitor compliance with project procurement procedures, donor requirements, and organizational policies.
Ensure adherence to approved procurement budgets and maintain cost-effective procurement practices.
Contribute to continuous improvement initiatives within the procurement function.
Perform any other duties as assigned by the supervisor.

Qualifications

Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
Minimum of 2 years' practical experience in procurement and supply management.
Demonstrable knowledge of public procurement laws of Uganda and various donors, in particular, United States Government agencies.
Prior experience with US-funded projects is strongly preferred.
Level 1 certification in a procurement-related professional qualification (e.g., CIPS, CILT) is an added advantage.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Strong communication, organizational, and analytical skills.
High attention to detail and commitment to transparency and accountability.

Skills

Procurement Supply Chain Management Logistics Business Administration Accounting Microsoft Office Communication Organizational Skills Analytical Skills Attention to Detail

How to Apply

Email your application to jobs@jerc.org.ug. Address your application to The Head Human Resources, Joint Clinical Research Centre, Plot 101 Lubowa Campus off Entebbe Road, P.O Box 10005, Kampala-Uganda.

Resume / CV required Cover letter required

Procurement Assistant

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