Job Description

Develop procurement schedules with project teams, aligning purchases with approved budgets, construction activities and material lead times.

Review requisitions against approved bills of quantities, specifications and available stock to confirm requirements and prevent incorrect or duplicate purchases.

Maintain current market information on prices, material availability and supplier capabilities to identify competitive sourcing opportunities and anticipate supply risks.

Evaluate suppliers’ technical capability, product quality, capacity and delivery performance, and maintain reliable alternative sources for critical materials.

Obtain comparable quotations and prepare clear purchasing recommendations based on technical compliance and total cost, including transport, taxes and other applicable charges.

Negotiate competitive prices, favourable payment terms, warranties and delivery commitments, ensuring that agreed savings do not compromise quality or project requirements.

Coordinate technical approval of samples, product specifications and proposed alternatives before purchase, ensuring that substitutions are properly authorised.

Prepare accurate purchase orders and supply agreements stating specifications, quantities, prices and delivery terms, and obtain all required approvals before committing company funds.

Track orders against required site delivery dates, coordinate transport and applicable import clearance, and escalate delays early with proposed corrective action.

Coordinate delivery verification with site and stores teams, resolve shortages and quality discrepancies, and secure replacements or credits for rejected materials.

Monitor procurement expenditure and outstanding commitments against approved budgets, verify negotiated savings and flag potential overruns before further expenditure is committed.

Reconcile purchase orders, receipt records and supplier invoices with Finance to resolve discrepancies and support timely, accurate payments.

Maintain complete procurement records and submit accurate reports on costs, savings, supplier performance and outstanding orders, promptly disclosing discrepancies and conflicts of interest.

Comply with company procurement procedures and ethical standards, and perform any other procurement-related duties assigned by the Procurement Manager or Management.

Support the procurement of office supplies, equipment and other non-construction goods and services as required and instructed by Management.

Key Responsibilities

Develop procurement schedules with project teams
Review requisitions against approved bills of quantities
Maintain current market information on prices and supplier capabilities
Evaluate suppliers’ technical capability and performance
Obtain comparable quotations and prepare purchasing recommendations
Negotiate competitive prices and favorable terms
Coordinate technical approval of samples and specifications
Prepare accurate purchase orders and supply agreements
Track orders and coordinate transport
Coordinate delivery verification and resolve discrepancies
Monitor procurement expenditure and commitments
Reconcile purchase orders and invoices with Finance
Maintain procurement records and submit reports
Comply with company procedures and ethical standards
Support procurement of office supplies and equipment

Qualifications

Required Qualifications

Relevant qualification or experience for the Procurement Specialist role.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.

Preferred Qualifications

Experience in a similar role.
Knowledge of industry best practices.

Skills

Procurement Negotiation Supplier Management Budget Management Communication Analytical Skills Attention to Detail

How to Apply

Applications to be sent to recruitment@vaal.co.ug before 23rd October, 2026.

Resume / CV required

Procurement Specialist

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