Stardena Careers Uganda - HR Administrator | at M forte | in Kampala | Full Time

Job Description

The HR Administrator serves as the On-Site Key Account Manager at the client's premises. This role manages end-to-end human resource operations, payroll inputs, contract administration, and site facilities management for all 50 outsourced personnel across Engineering, Integrated Warehouse (IWHs), Life Support (LSS), and Movement Control sections.

The HR Administrator ensures strict compliance with all contractual standards (including PSEA, security clearances, and 72-hour deployment/48-hour replacement SLAs), Ugandan Labour Law, and M-Forte’s ISO 9001:2015 & Odoo HRIS operational procedures.

Our organisation is seeking a suitably qualified HR Administrator at M-Forte.

This position offers the right candidate a chance to develop their career in a professional environment, with opportunities to build on existing skills and take on new challenges as the role evolves.

To be considered, please submit your application before the closing date.

Key Responsibilities

Contract Governance & SLA Management: Serve as the primary on-site HR contact, enforce contractual SLAs, oversee the 60-Day Mobilization Schedule, and participate in monthly readiness/performance reviews.
Recruitment, Pre-Vetting & Security Clearance: Coordinate targeted recruitment, administer quality assurance processes, and facilitate security clearance, background checks, and PSEA vetting.
Onboarding, Training & Compliance: Conduct site-specific induction, track mandatory training completion, and ensure compliance with labor laws and regulations.
Timekeeping, Payroll & Statutory Deductions: Manage time and attendance, prepare payroll inputs, and handle statutory deductions and employee benefits.
Employee Relations, Performance & Disciplinary Management: Facilitate performance appraisals, manage grievances, and compile monthly governance reports.
Facility Management & Site Operations: Oversee facility operations, implement maintenance plans, manage third-party service providers, and maintain essential utilities.
OSH, Security & Environmental Technical Compliance: Enforce health and safety standards, conduct safety checks, and manage site access and security protocols.
Asset & Inventory Control: Maintain the project asset register, authorize asset issuance, and investigate damage or loss.

Qualifications

Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
Minimum 3–5 years of progressive HR experience, including at least 2 years managing a workforce of 40+ personnel.
Solid grasp of Ugandan Labour Laws, NSSF, PAYE, and Occupational Safety and Health regulations.
Hands-on experience with HRIS/ERP systems (preferably Odoo HRIS) and advanced skills in MS Excel and Word.
Prior experience in outsourced personnel management, client-facing operations, or UN/international development environments.
Desirable: Professional HR accreditation (e.g., CIPD, UIPM), Postgraduate Diploma in HR/Project Management, or OSH certification (e.g., IOSH).

Skills

HR Management Payroll Administration Contract Management Recruitment Compliance Facility Management Employee Relations Occupational Safety and Health Asset Management HRIS/ERP Systems MS Excel MS Word

Quick answers about this job

What is the HR Administrator job at M-Forte?

M-Forte is hiring a HR Administrator in Kampala. It is a full-time position in the Human Resources & Recruitment jobs in Uganda field within the Staffing, Recruitment & HR Services sector.

Where is this HR Administrator job based?

The job is based in Kampala (Uganda).

Who can apply for this HR Administrator job?

The advert points to Mid-Level level experience and education at Bachelor's Degree level. The Qualifications and Responsibilities sections above give the full requirements.

What is the salary for this job?

The employer has not stated a salary in the advert, so pay is to be discussed.

What is the deadline to apply?

Applications close on 13 Nov 2026.

How do I apply for this job?

You can apply online through the application link. The full instructions are in the How to Apply section of this page.

Do I have to pay to apply for this job?

No. Do not pay money for this job advert or for any part of the recruitment process. Anyone who asks you to pay is not to be trusted.

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HR Administrator